Your career data, handled with care.

Talent Factor Ltd is the controller of the personal data it processes for its recruitment services. Registered office: 20–22 Wenlock Road, London N1 7GU, United Kingdom. Company number: 11819255.

For a particular vacancy, the hiring client normally becomes a separate controller when it receives your information. The client will provide its own privacy information where required.

We may process your name and contact details; CV, employment and education history; skills, languages, location, work eligibility and availability; compensation expectations; interview notes, assessments, references and correspondence; role preferences; publicly available professional information; and technical or consent records created through our recruitment systems.

We receive information from you, referees you nominate, hiring clients, professional networking and job-board services, publicly available professional sources, and service providers acting for us. If we approach you from another source, we will provide this notice within the legally required period.

Please do not send information that is not relevant to recruitment, particularly sensitive data. Where you voluntarily provide special-category data and we need to use it, we will identify an appropriate legal condition and, where required, ask for explicit consent.

We use your data to communicate with you; assess suitability; introduce and represent you to hiring clients; arrange interviews and assessments; verify information and references; manage offers and placements; improve and secure our recruitment service; meet legal obligations; and establish, exercise or defend legal claims.

Our legal bases are: steps taken at your request before a possible contract; our and our clients’ legitimate interests in identifying and recruiting suitable candidates and operating a secure recruitment service; compliance with legal obligations; and consent where the law requires it or where we ask to retain your profile for optional future opportunities.

Where we rely on legitimate interests, we assess necessity, your reasonable expectations and the impact on your rights. You may object to this processing.

We may share relevant information with the hiring client and its authorised hiring team; referees and assessment providers where applicable; professional advisers; and vetted technology suppliers supporting recruitment, communications, security and hosting, including SmartRecruiters.

We do not sell candidate data. We share only what is reasonably necessary. Where the hiring client was not identified in the vacancy or your initial conversation, we will identify it and seek your agreement before sending an identifiable profile.

Some recipients may be outside the UK or European Economic Area. Where required, we use an adequacy decision or approved contractual safeguards and additional protections. You may contact us for information about the relevant safeguard.

For a live recruitment process, we keep your working recruitment record for the process and normally for up to 24 months after it ends, so we can manage follow-up, placement guarantees, service quality and potential claims.

If you separately agree to be considered for future roles, we retain your active talent profile for up to 24 months from your last meaningful interaction, then ask you to refresh it or delete/anonymise it. Records strictly required for legal claims, tax, accounting, fraud prevention or compliance may be restricted and kept longer for the applicable statutory period.

You may ask us to delete your profile sooner. We may retain a minimal suppression record so that we can respect your request not to be contacted again.

Depending on the circumstances and applicable law, you may ask for access to and a copy of your data; correction; deletion; restriction; portability; or information about safeguards for international transfers. You may object to processing based on legitimate interests and withdraw consent at any time. Withdrawal does not affect earlier lawful processing.

We do not make a hiring decision based solely on automated processing. Hiring clients make their own recruitment decisions.

To exercise your rights or ask a privacy question, email piotr.michalczuk@talentfactor.pl or use the contact form at talentfactor.uk. Please write “Candidate privacy” in the subject line.

We aim to resolve concerns directly. You also have the right to complain to the supervisory authority where you live, work or believe an infringement occurred. In the UK, this is the Information Commissioner’s Office. In Poland, it is the President of the Personal Data Protection Office (UODO).